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ULTIMATE PLAYERS ASSOCIATION
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Score Reporter Instructions

State Youth Coordinator Instructions for Reporting State Championship Results


A. To Locate Your State Championship
B. Entering/Editing Event Information
C. Adding/Deleting Teams at Your Event
D. Format - Importing Formats (Optional)
E. Format - Creating Pools
F. Format - Editing Pool Schedule Info
G. Format - Editing Bracket Info
H. Publishing Your Event on the Tournament List
I. Accessing/Editing Your Event (After It's Been Created)
J. Reporting Results for Your Event (During or After the Tournament)
K. Final Standings/Event Write-up
L. Lock Score Reporting for Your Event
M. Help/Feedback
A. To Locate Your Series Event

  1. Go to the Series Calendar (Youth) and click on the link associated with your event.
  2. If you haven't already logged in to the reporting site, log in using your UPA online account info. Use the same email and password you would use to pay or change your contact information online. If you don't have an online account, or can't remember how to log in, follow the "UPA Member Login Page" link.
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B. Entering/Editing Event Information

  1. Click on the box containing your basic event info.
  2. Check to see the name of the event is correct. It should read: UPA XX High School State Championship, where XX is the initials of your state. 
  3. Enter in all the info for your event into the appropriate fields, including website if there is one and make sure the correct division is selected.
  4. Enter any notes about the event you think people/players should know.
  5. Do not enter a write-up yet. You will do this after the event.
  6. Do not publish your event yet. Leave "No" selected.
  7. Create a password for your event. Make sure it's a password that you won't forget. This will give you exclusive access to change basic event information, including teams attending, formats, and schedule. You may give out this password to other event volunteers if you want, but you are responsible for the information on the reporting site.
  8. Click on the "Submit" button.
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C. Adding/Deleting Teams at Your Event

  1. Click on the "Teams" box or the list of teams.
  2. Find the teams that will be attending your event using the alphabetical list. To select a team for your event, simply click on the team. You can arrange the list by clicking on and dragging teams up and down the list.
    * If you can't find a team - Click on the "Teams" link on the menu bar at the top of the page. Use the search function to see if the team is listed under a different name than you were expecting. If you still cannot find the team, click on the "Add New Team" link at the bottom of the page. Enter the name of the school or team and any other information you have about the team. Do not password protect the team.
  3. To remove a team from the list, drag the team down the list into the "Remove" space.
  4. Seeded - Select whether or not the teams are listed in order of seeding. You will need to seed them before the tournament. Do not use the "Pools" selection on this menu.
    *Remember to use the seeding process outlined in your coordinator materials.
  5. Click on the "Submit" button when you have your list of teams (seeded or unseeded).
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D. Format* - Importing Formats (Optional)

* For Sections D, E, F, and G you need to have selected your format from the UPA Formats Manual. The "Importing Formats" function will allow you to automatically import a format from the Series Formats Manual into your event. All you will need to do is input the teams and schedule details.

  1. At the top of the tournament editing page you will see a link labeled "Import Format". Click on this link. You will now see three checkboxes and a list of tournament formats.
  2. The default setting for the checkboxes is that "pools" and "brackets" are checked. This means that the imported format will update your pool arrangement and schedule,and your brackets, but will not change the team list. You should generally leave these boxes in this default setting.
  3. You will see a list of all tournaments with the same number of teams competing.  At the top of this list will be the standard UPA Series formats. Click on the button corresponding to the proper number of teams advancing. For most State Championships, the format where 1 team advances will work fine for determining the 1st and 2nd place winners.
  4. You will be returned to the tournament editing page, and the pools and brackets will be filled in. Make any necessary scheduling and field assignment changes at this time. (See Section F and Section G .)
  5. If at any point you find that number of expected teams changes, or the number of teams advancing changes, simply update the team information, and then repeat steps 3 and 4 above.
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E. Format - Creating Pools

* For Sections D, E, F, and G you need to have selected your format from the UPA Formats Manual:

  1. Click on the "Pools" box.
  2. Arrange the pools according to seed following the seeding for the Formats Manual. You can do this either by clicking on one of the automated options, or by entering the pool arrangements by hand. When entering by hand, enter the seeding numbers separated by spaces (no commas).
    * Be sure the seeding coincides with the seeding for the appropriate format from the Formats Manual.
  3. Click on the "Submit" button when you have the pools arranged correctly by seed.
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F. Format - Editing Pool Schedule Info

* For Sections D, E, F, and G you need to have selected your format from the UPA Formats Manual.

  1. To edit a pool, click on the box for that pool.
  2. Name - Name the pool with a single letter or number.
    * At this point if you don't know the schedule details, you do not have to change anything else. Hit the "Submit" button. You can decide in the Event Information section which information you want to publish. (See Section H. Publishing Your Event). If you do want to enter more detailed info about the pool schedule, continue with #3.
  3. Fields - If you know which fields this pool will play on, enter the field numbers here. Enter only numbers (no commas) and leave a blank space between each number.
    If you don't want to use this function, leave this field blank.
  4. Schedule - You can select one of the pool schedule options from the drop-down list. Or you can enter in the pool schedule by hand (Custom). The pairs of numbers indicate which seed is playing which during that round. There is a space between games for a round. There is a comma between rounds. If you don't know the schedule yet, you can leave this blank.
  5. Bye Round - If there is a bye round for the entire pool (not just one team), indicate whether it is round 1, 2, 3, etc.
    *6-12 - If you don't know the start times, or don't want to use the timing schedule function, you can skip #6-12. (See Section H. Publishing Your Event)
  6. Start Time - Enter the start time, hours and minutes. Do not use a colon ":". (For example for 9AM, enter "900").
  7. Game Time - Enter the length of each round in minutes.
  8. Between Games - Enter the length of time between the end of the last round and the start of the next round.
  9. Break Round - If there is a break in pool play other than a bye, indicate which round that break will occur during.
  10. Break to 2nd Day - If pool play extends into the 2nd day, indicate Yes here.
  11. Break to Time - If there is a break in pool play other than a bye, indicate the time that the pool schedule will resume.
  12. New Row - If you want the pool to appear on a different row than the pool above it, select "Yes". If you want the pool to appear on the same row as the pool above it, select "No". This change won't take effect until you publish the event.
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G. Format - Editing Bracket Info

* For Sections D, E, F, and G you need to have selected your format from the UPA Formats Manual.

  1. Click on the "Brackets" box.
  2. Using the Formats Manual, select the appropriate bracket for your tournament format. Repeat steps 1-2 to select more than one bracket, if necessary. Be sure to look carefully at the bracket to make sure you match it up with the correct one from the manual. A lot of the brackets look similar.
  3. To edit a specific bracket, click on that bracket in the Bracket box.
  4. In the top field, fill out the title/name of the bracket. Use the name of the appropriate bracket from the Formats Manual.
  5. In the fields above each round of play, fill out the appropriate name of the round. For example: "Pre-quarters, Quarters, Semis, Finals, 2nd place game, 3rd place game, etc." If you don't want to use this feature, leave these fields blank.
  6. In the fields above each line of the bracket, fill in the appropriate team designation from the Formats Manual. For example: "A1, A2, B3, B4, etc.". You must complete this information.
  7. In the fields next to the "#" symbol, fill out the field number if you know it. If you don't know the field number for the games, or you don't want to use this function, leave these fields blank.
  8. New Row - If you want the bracket to appear on a different row than the bracket above it, select "Yes". If you want the bracket to appear on the same row as the bracket above it, select "No". This change won't take effect until you publish the event.'
  9. Click the "Submit" button when you have entered all the info for that bracket.
  10. Repeat steps 3-9 for each bracket in your format.
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H. Publishing Your Event on the Tournament List

* You will need to Publish your event on the tournament list prior to your event. You will need to publish it with the Schedule in order to report game scores. You are not required to use/publish round times, but you can if you want.

  1. Click on the Tournament Info box.
  2. In the Publish field, select one of the following
    - "No" if you don't want your event to show up in the list.
    - "Date" if you only want the name, date, location, and notes to show up in the list.
    - "Teams" if you only want the name, date, location, notes, and list of teams to show up in the tournament list.
    - "Schedule" to publish the event with the format (pools and/or brackets) as you've entered it, without round times.
    - "Schedule + Times" to publish the event with the format as you've entered it, including round times.
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I. Accessing/Editing Your Event (After It's Been Created)

  1. a) Go to the UPA Series page directly at 
    Youth Girls - http://www.upa.org/scores/tourn.cgi?upa=1&div=33
    Youth Open - http://www.upa.org/scores/tourn.cgi?upa=1&div=17
    Youth Mixed - http://www.upa.org/scores/tourn.cgi?upa=1&div=65  
    Click on the "UPA Series" tab on the menu bar at the top of the page and select your division.
    * Be sure the correct division is selected at the top of the page.
  2. Click on the "Edit Tournament" link at the top of the tournament list.
  3. Scroll through the list of Series tournaments to find your event.
    * Note that events that have been published to the tournament list will be green, and events that have not been published yet will be gray.
  4. Click on the event to edit it. You will have to enter your event password in order to access the event to edit event, format, or schedule info.
  5. Refer to the appropriate section of these instructions to edit a specific area of your event.
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J. Reporting Results for Your Event (During or After the Tournament)

*Anyone logged in to their UPA online account can enter scores for your event. This allows fans, team captains, or others to provide information about the games. However, you are responsible for entering all scores after the event is completed, including checking and editing scores that others may have entered.

  1. To report scores, find your event in the tournament list on the UPA Series page at
    Youth Girls - http://www.upa.org/scores/tourn.cgi?upa=1&div=33
    Youth Open - http://www.upa.org/scores/tourn.cgi?upa=1&div=17
    Youth Mixed - http://www.upa.org/scores/tourn.cgi?upa=1&div=65
  2. Click on the event.
  3. a) To enter/edit a score for pool play games, click on the box next to the appropriate game, under the Score column.
    b)To enter/edit a score for bracket games, click on the letter designating the appropriate game in the bracket.
  4. To enter/edit the score, click on the appropriate team name for the list and select the appropriate score from the Score menu. Do this for both teams.
  5. Date - Be sure you have the date of the game correct.
  6. Click on the "Submit" button.
  7. To edit any existing score, go through the same process. To delete the results of a game, click on the "Delete Score" button.
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K. Final Standings/Event Write-up

* As part of your coordinator responsibilities you will need to provide a final standings list for your event and a write-up of the event, along with any pictures for which we can obtain permission to publish.

  1. Click on the "Edit Tournament" link at the top of the UPA Series list of tournaments.
  2. Scroll down to your event and select it.
  3. Enter your password to access your event.
  4. Click on the tournament info box.
  5. Click into the Writeup box.
  6. List the Final Standings for your event in the following example format:
    Final Standings
    1 - Team A
    2 - Team B
    3 - Team C
    4 - Team D
    5 (tied) - Team G
    5 (tied) - Team H
    7 - Team I
  7. Enter the write-up from your event and links to any pictures. 
  8. Click the "Submit" button.
    The final standings and write-up will not display in the tournament listing until reviewed and approved by the Director of Youth Development.
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L. Lock Score Reporting for Your Event

  1. Click on the "Edit Tournament" link at the top of the UPA Series list of tournaments.
  2. Scroll down to your event and select it.
  3. Enter your password to access your event.
  4. Click on the tournament info box.
  5. In the "Lock Scores" field, select Yes or No depending on whether you want the scores for your event to be editable. If you select Yes, you and anyone else with a UPA email and password will be able to change scores. If you select No, the scores will remain as they are. You can temporarily unlock the scores and make changes and then lock them again if you want. NOTE: Leaving scores unlocked during the event might be a good idea if people at the event or watching want to update scores as the tournament happens. However, once you have entered the official scores, you should probably lock the score reporting function so that no one messes with the official results.

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M. Help/Feedback

  1. If you are having technical trouble with the reporting tool, use the Feedback link on the menu bar at the top of the page. Your input on the form will be sent to the tool administrator who will get back to you.
  2. If you are having trouble understanding the instructions, you can use the Feedback link or email Meredith Tosta or call 800-872-4384.
  3. If you don't get a reply after filling out the Feedback form, email Meredith Tosta or call 800-872-4384.
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Last updated 11/05/2007 - 16:18